Personal Assistant – Leading Commercial Real Estate Group

CO is recruiting on behalf of one of the world’s leading Commercial Real Estate companies within their EMEA Capital Advisory division in Central London, they have a requirement for a PA to provide business support to an Executive Director and a Senior Director.

Job Title & Role: Personal Assistant

To provide highly efficient assistance to the Loan Services team with PA responsibilities for senior team members.

This is an excellent opportunity for an experienced administrator looking for a role with scope to develop their PA skills, be a critical part of the function of the team and become involved with the business outside of their core responsibilities.

Key Responsibilities

  • To work in a team of 50 people.
  • Support 1 x Executive Directors and Senior Director Group.
  • Organising Travel national and International of the Service Line Leader
  • Managing the diary of the Service Line Leader
  • Note Taking of defined meetings.
  • Excellent PDF skills. Required for the conversion and compilation of reports with multiple sections from multiple sources.
  • Prepare high quality presentations, reports, and marketing material.
  • Take ownership of issues – pushing things through to resolution, coordinating responses and keeping all stakeholders/clients informed as appropriate.
  • Financial management: financial reporting, processing of invoices, reconciling financial reports, supporting debt management, expenses.
  • Undertaking compliance checks and supporting ISO Audits.
  • Ability to learn use software such as Client IQ (Salesforce), Finishline and MyBuy.
  • Organising of both internal and external meetings.
  • Organising client and team events.
  • IT Champion for the team
  • Managing holiday and sick leave
  • Supporting co-ordination of office attendance/desk booking.
  • Providing general business support to the wider department and involvement in departmental projects as required.

Person Specification/Requirements

  • Prior PA experience in a very busy team.
  • Excellent organisational skills and exceptional attention to detail.
  • Pro-active, using initiative.
  • Good interpersonal and communication skills, with good spelling and grammar
  • Excellent numeracy and ability to support financial functions.
  • Ability to work proactively and cooperatively as a team player.
  • Able to work to deadlines and have a flexible approach.
  • Forward thinking and looking ahead to keep the team prepared and organised
  • Extremely professional and approachable.
  • Discretion and sensitivity around confidentiality.
  • Excellent IT skills: Adobe PDF, Excel, Word, Outlook and Power Point (production of high-quality documents, reports and correspondence, diary and email management in Outlook).
  • GCSE’s – Maths and English Language – minimum C grade.

Salary:

Up to £35,000pa with an excellent benefits package.

Apply now

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